Employee notice requirements for Colorado Paid Family and Medical Leave (CO PFML)
Read more from the Guardian Absence Management blog
All Colorado employers must update their notification requirements for CO PFML starting in July. Notifications ensure employees are informed about their paid leave benefits. Employers must notify employees within:
30 days of employee’s hire date
30 days of when an employee transfers to Colorado from another state
5 days of learning employee is experiencing a CO PFML qualifying event
5 days of employee‘s request for FMLA leave (this is new!)
Written notice requirements
Notifications must be delivered electronically, in person, or via mail. The written notice must include:
Effective date of the private plan, if applicable
Description of wage-replacement benefits
Description of leave and employment protection benefits
Employee eligibility criteria
Calculation and collection of employee contributions
Process for filing a claim
Employee appeal rights under the Family and Medical Leave Insurance (FAMLI) Act
Contact information for the FAMLI Division and plan administrator
Employee rights under C.R.S. § 8-13.3-509
Employers must also post the notice in a conspicuous and accessible place in each establishment where employees are employed. If there is no physical workplace, the notice can be sent via email or posted on a web-based or app-based platform. The notice must also be in English, Spanish, and any first language spoken by at least 5% of the employer’s workplace.
Where to find the notice:
Employers with the state plan may locate the Required Program Notice here: Employer Toolkit.
Guardian CO PFML customers may use the private plan program notice provided by Guardian to meet the notice requirements outlined above.